Role and Purpose 

• Supports the programme manager across the electrification programme 
• Ensures key project documentation is produced and maintained to a high standard 
• Supports programme workstream leads, coordinating their activities to enable timely and accurate communication of information between key programme stakeholders. 
• Supports other programmes or projects to meet the needs of the Dublin Bus project portfolio. 
• Comply with all relevant Data Protection legislation 
• Comply with all Quality, Environmental, Energy, Sustainability, Health and Safety policies and procedures 
• Foster good relationships with employees and relevant personnel in own area of responsibility, with Trade Unions, other departments of Dublin Bus and CIÉ Group of Companies and with relevant external agencies and stakeholders

Working relationships with:

• Project Management Office
• Programme Manager
• Programme Workstream Leads & Team members
• Finance Teams
• National Transport Authority (NTA)
• Other external stakeholders and agencies
• CIE Group of Companies
• All Dublin Bus departments

Summary areas of responsibility

Project Management Support 

• Support the programme manager and workstream leads by developing and maintaining of the detailed programme plan, and monitoring of individual workstream plans, ensuring that the plan is kept accurate and up to date throughout the programme to ensure it is a useful asset
• Maintain key project documents such as risk, issue, dependency and assumption registers – and follow up to ensure that agreed mitigation actions are being tracked and progressed
• Manage Programme risks and issues tracking risk mitigation actions on a consistent basis and flagging any changes in risk profile to the programme manager
• Understanding programme timelines to ensure that relevant workstreams are aware of inputs into delivery dates and that all relevant stakeholders are involved in this process
• Prepare documentation to adhere to NTA approval processes at project gateways (as defined by the NTA project approval guidelines)
• Prepare regular project reports and inputs into weekly and monthly forums within Dublin Bus and with the National Transport Authority (NTA) - to cover project milestones, deliverables, dependencies, risks and issues and spend versus budget
• Maintain project action logs and proactively track progress on completion of actions
• Deliver and report on programmes and projects according to Dublin Bus standards and procedures 

Finance 

• Work with finance to track the detailed project spend against budget and provide backup materials to satisfy audit requirements
• Highlights deviations from the budget to key stakeholders in a timely fashion

Communication 

• Updates programme sponsor, PMO portfolio team and NTA stakeholders on a regular basis
• Communicates effectively with workstream owners and their teams to ensure they are on track with their plans, including mitigation actions for risks and issues
• Builds relationships over time with stakeholders and team members at all levels of the organisation
• Builds a clear understanding of ownership for relevant areas of work so that queries are raised to the relevant stakeholders in a timely manner
• Proactive and tenacious approach to communications in order to obtain information required for the programme manager to deliver the programme successfully
• Develops clear, precise and succinct written communication and documentation / reports
• Provides up-to-date progress on the overall project to internal/external stakeholders 

General 

Other duties applicable to position as agreed 

The ideal candidate will meet the following requirements:

• Bachelor's degree level qualification in a relevant discipline or equivalent relevant experience 
• Project management qualification – foundation level or above 
• 5+ years' experience working in project environments, supporting project management processes 
• 3+ years' experience in a PMO Lead role 
• Thorough understanding of best project practices around planning and schedule, risk, scope and budget management 
• Very strong attention to detail 
• Experience using project management tools to develop schedules 
• Experience in mapping of processes 
• Experience working across multiple workstreams and projects 
• Strong working knowledge of Office 365 
• Brings a highly structured approach to their work, while maintaining flexibility/agility to changing priorities.

Further details on competancies required can be found in the Candidate Booklet.

Applications can be made by uploading your CV and Cover Letter to this portal.